Create a report in Excel in 5 minutes – Beginner’s tutorial

Even if you have never used Microsoft Excel before, it only takes 5 minutes to learn how to make a simple report. Once you have done the exercise below, you will be able to create your own sales reports, commission reports, or household budget.

In this post we will create a sales report in 5 steps. You will be amazed by how easy it is!

Let’s get started!

1. Create the Categories

Decide which categories you want to include in the report. Always start on the third row, to leave room for the headlines on row 1 and 2. I have chosen the categories Product, Product ID, Units, Cost Price, Sales Price, Total Cost Price, Total Sales Price and Profit:

EasyExcel_10_Get started with Excel_1

2. Enter the data

Type product names and IDs, number of units, and prices. These are our Assumptions, and I always choose a blue font to show that clearly.

EasyExcel_10_Get started with Excel_2

3. Write the formulas

And now for the fun part: The formulas!


A formula in Excel always start with an equal sign (=). If you type =2+2 in a cell, it will display 4, and if you type =3*3, it will display 9. But in Excel, instead of using hard-coded values in our formulas, we use references to other cells. For example, to calculate the total cost price, we have to multiply the cost price per item by the number of items. For the first Electric Guitar the total cost price would be 3 x 560 = 1680, or Cell C4 x Cell D4 = 1680.

Let’s do it:

  • Total cost price: Select cell F4 and type =C4*D4.
  • Total sales price: Select cell G4 and type =C4*E4
  • Profit: Select cell H4 and type =G4-F4

You only have to write each formula once! When you’re done, select all three cells and move the mouse to the little square on the right side of the rightmost cell and drag down. This will copy all the formulas all the way down

EasyExcel_10_Get started with Excel_3

4. Add the totals with Autosum

Type Total below the last row of the report (cell A15). Select the cells F15, G15 and H15 and click on the Sigma (Σ) symbol on the Formula ribbon.

EasyExcel_10_Get started with Excel_4

5. The last touch – Heading and formatting

To make the report look like a report, you should add some lines and a heading – just experiment with the different options on the Home ribbon! Here’s my suggestion:

EasyExcel_10_Get started with Excel_5


Are you using a non-English version of Excel? Click here for translations of the 100 most common functions.

Did you enjoy this article? Get free email updates! Enter your email address here:

Delivered by FeedBurner

Clip to Evernote

Leave a Reply

Your email address will not be published. Required fields are marked *


eight × = 24

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>